The search bar in the top navigation enables a quick search for desired content in catalogues, “My learning” and channels and is accessible from anywhere in the system.
Users can search for specific topics, such as “leadership”, “Sales Techniques”, to instantly access relevant content without manually browsing through extensive content.
Recent searches
When the search bar in the top navigation is selected, “recent searches” are shown.
Recent searches show the latest search terms entered by the user and allow previous queries to be revisited quickly, streamlining repetitive tasks and improving workflow efficiency.
Only relevant successful search queries are saved to recent searches. Entries with no user action or searches with no results are filtered out, ensuring the history remains clean and relevant across different browsers and sessions.
Data privacy compliance is also ensured by automatically deleting search history after 90 days.
Filters
The content area filter on the left enables searching within a specific content source in either catalogues, channels, My learning or all of them. The filter options are equivalent to the plugins added in the data connector. If fewer than two data sources are indexed (e.g. only catalogues), the filter is not shown.
Benefit
Channel users can search within channels by choosing “Channels”. If the top 7 results display the expected results, navigation away from the channel page (to the search result page) is not required.
Channels filter will be shown only if a channel license is available.
Search results in the top navigation (quick search)
The search results display matching content related to the search term entered, saving time compared to manual browsing.
A list of relevant content is immediately visible while typing.
Currently the following information is considered for finding relevant search results and has been listed in the order of priority:
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Title of the content
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Keywords of the content (only for lexical search)
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User-defined Id (Identification code) (only for lexical search)
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Description of the content
In search results, the title, the status (if applicable) and the type of the content are shown on each tile, enabling the appropriate format to be selected.
Advanced search
Advanced search enables all results to be viewed and refined using the filters on the left side.
Filters
Filters help to refine and narrow down the number of results to match certain criteria.
The following filters on advanced search are available (fixed - not yet configurable order):
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Quick filters
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Available now - the filter shows the learning objects that can be started right now. These are:
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items which do not have a start date assigned, e.g. any media item such as files, videos, WBTs
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duration-dependent courses, i.e. courses which can be started immediately and can be used for a specified time period.
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date-dependent courses, whose start date is in the past and which have not ended yet
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Free places - the filter shows learning objects that have no participant limit or the limit is not reached yet.
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No status yet - the filter shows courses and learning paths without a personal learning status of the learner who searches. A personal learning status could be “on waiting list” or “enrolled” or “In progress”…
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Content area
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Catalogue
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Channels
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My learning
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Content types - e.g. course or file or video
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Learning modes - classroom training or online training
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Status - Course or learning path status like e.g. “In Progress” or “Cancelled”
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Start date - earliest start date defined for the courses/learning paths
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End date - latest end date when the courses/learning paths finish
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Locations - filters by the location the training takes place
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Skills - filter courses or learning paths that help acquire the selected skills
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Languages - shows only content in the selected language
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Catalogues (If only one catalogue is shown, the catalogue filter will not be shown)
Channels filter will be shown only if a channel license is available.
Search results
The search results display matching content related to the search term entered by the user.
On each tile, the source of the found object is shown. The breadcrumbs on top of the tile show, for example, the name of the catalogue to which the object is assigned.
The title, the object type, the personal learning status (not for media) and further meta information are shown.
Selecting the "down arrow" expands the Learning Card and reveals the description of the content.
Selecting the tile takes the user to the object's detail page.
If one of the following statuses applies: in progress, enrolled, completed, passed, or failed, direct access to the syllabus page of the learning object is provided (not the description page). For the course template/learning path template/learning path, the redirect is made to the following pages: Available courses/Available learning paths page.
Multiple sources
In case content can be found in various sources, e.g. the same content is found in multiple channels or multiple catalogues, the tile shows a “Multiple sources” button which, when selected, expands the tile to show the "multiple sources".
“Multiple sources” shows the content areas where the content is present. A destination can be selected by selecting one of these multiple sources.
The multiple sources are shown in the order in which they have been received from the search service. The list is not influenced by any factor. The first one received would be the data source of the content to which direct access is provided when the tile is selected.
Metadata on tiles
Metadata on tiles can be configured to be shown on the search results in the Configuration manager and the Client settings.
Navigating back to search results
On the detailed page, a “back” button (arrow) is present, facilitating the return to the search results. The breadcrumb above it enables navigation to any parent in the hierarchy.
Multi-language handling
Multi-language handling in global search is consistent with other parts of the system, providing a consistent, user-friendly multilingual experience.
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Search content is shown in the user's preferred language. If unavailable, it falls back to the content's default language — so users always see results in the most relevant language.
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Filters, data source of the search content and metadata on tiles are always displayed in the logged-in user's platform language
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Details page opens in the same language the search result was shown in, avoiding a jarring language switch when clicking through.