Automatic Update Mechanism of Contents

Do we support it? how?

What happens to the individual learning object status view in ‘my learning’ / course room?

What happens to the reports?

What happens to overall course completion % and status?

What notifications are available to be sent?

What does an administrator see when performing the update? E.g. as warning

What additional options are available to the admin?

What are the restrictions/limitations?

Scenario

In progress users

Completed users

In progress users

Completed users

In progress users

Completed users

In progress users

Completed users

A new learning Object is added to a course

Yes

N/A unless the object is a SCORM.

The media appears as not opened yet. However the learner can trigger manual synchronisation and get the up to date status if the metatag “Synchronise SCORM WBT status” is active for this SCORM WBT.

The media needs to be opened at least once to get up-to-date status.

The user is shown as registered to the new media

Based on the way the progress is configured, when a new media is added, the overall progress percentage might decrease is the new media has progress weight. The status would not change.

Case 1: Config to reopen the course not enabled - the status of the user on the course does not change when a new media is added.

Case 2: The setting to reset the course status when new components are added is enabled → The user status is reset to in progress when a new component is added

Notifications about availability of new media

Enrollment messages if the course status is reset

No warning

A Learning object is removed from a course

Yes

The status on the media for that course is lost

The progress percentage is adjusted based on the weight of the remaining components

The completion status does not change

No notification

A warning is displayed, in forming that “The start date of the course has already passed. Changes may have an impact on the further workability of the course for learners who have already started the course.”

A Learning object is swapped (e.g. they had a pdf on a topic and now they want to swap it with a SCORM on the same topic

Swapping is not supported. In the sense that a media can not be replaced by another media other than removing the first and adding the second

A new version of a test is published (e.g. version change/update)

Yes, based on configuration

Case 1: Config disabled - In progress users are not impacted by the update

Case 2: Config enabled - In progress users get the new version the next time they open the learning content. If the user finds themselves within the test at that time, they will be able to submit the previous version

Users who completed the test in a previous version will keep the completed status. If attempts are still left and the user wants to take the test again, the new version will be shown

The status of the test is reflected in the report

No change in the progress percentage as the status is kept.

A version update does not impact completed users. Their completion status will not be lost

The item is marked as updated in the syllabus if the corresponding configuration is enabled. No separate notification is available.

Depending on how the update is triggered, the admin might be prompted with a message informing about the time it takes for the update to take place

A new version of a pdf / video is published (e.g. version change/update)

Yes, based on configuration

Based on configuration, users get the new media version

Users with completed status are not affected by the version update

The status of the media is not impacted

No change in the course progress percentage as the status is kept.

A version update does not impact completed users. Their completion status on the course level will not be lost

The item is marked as updated in the syllabus if the corresponding configuration is enabled. No separate notification is available.

Depending on how the update is triggered, the admin might be prompted with a message informing about the time it takes for the update to take place

A new version of a SCORM is published (e.g. version change/update)

Yes

Based on configuration, users get the new media version

The completion status is kept on the media

The status of the media is not impacted but there will be no progress on the new version

No change in the course progress percentage as the status is kept.

A version update does not impact completed users. Their completion status on the course level will not be lost

The item is marked as updated in the syllabus if the corresponding configuration is enabled. No separate notification is available.

Depending on how the update is triggered, the admin might be prompted with a message informing about the time it takes for the update to take place

User has completed a learning object in one course and then opens another course with the same learning object assigned

SCORM items will carry the progress percentage but the status update on the media needs to be done manually. For all other media, the user would need to process the element again

SCO/SCORM reports track the status on a given sco/SCORM independently

After a sync of the media status, the progress is updated accordingly

If the user already completed the course, the completion status is not impacted by the