Locations

Locations are important elements that can be assigned to many objects to describe either where a training is being delivered or an object is located. These locations are reusable objects that can be structured and contain many fields to describe to learners in detail. The available fields include name, description, address information, contact details, map links, and file attachments (e.g. directions, forms).

The meta tag "Location" (ID 10097) can be assigned to courses, learning paths, media, groups and resources. The locations that are to be made available can be created and customised in the location manager. They include address information and, if applicable, contact individuals and file attachments (e.g. directions). Locations are managed in a structure, i.e. subunits (e.g. cities) are located in a common folder (e.g. a country).

Catalogues can also be filtered by location which makes them very useful for searching for training.

Benefits

The Locations Manager enhances training workflows and resource management in the following ways:

• Streamlines the organization of locations and resources.

• Simplifies the association of training rooms and resources with courses.

• The location structure is configurable per customer and supports access rights.

• Allows for customizable locations to suit individual requirements.

Functions of the Location Manager

New

Locations can be used to indicate the place where a presence training is taking place. The location manager provides a hierarchical structure for nesting locations. It is possible to tag content and groups with locations and limit the catalogue to display only training in the locations assigned to the group the user belongs to.

Main Location

Main locations can only be created as root nodes.

Location

Locations can also be created as child nodes.

Edit

Delete

Clearances

Clearances are once again important to ensure administrators can access existing locations to avoid duplication, and learners can search by location.

Control who can create and edit what in the location manager

The clearance on objects in the location manager can be controlled granularly to allow certain users only access to certain locations. This allows us to set up a scenario in which users can manage certain sub-locations independently without exposing the overall structure.

Clearances can be set on each location folder to allow for either creation, edit or execution rights. Clearances for the creation of root and sub-elements are controlled via the navigation manager.

Hints & Tips

• When creating locations, be sure to grant clearances to groups requiring visibility; e.g., other administrators to assign or students to view as filters in the catalogue.

• Resources can be assigned to locations and vice versa. If a course has a location assigned to it a filter is active when adding location resources to only display resources assigned to the location of the course. This filter can be overwritten.

Global Functions and Related Topics