Reports

What data is available for reporting?

Almost all objects that exist system is available for reporting and activities that take place on the system are tracked in the database and available via standard reports. This includes:

• Users and user metadata

• Organisational structure and user roles

• Training objects including programmes, catalogues, individual learning objects and on-the-job trainings

• Training activity (registrations, requests and completions of training objects)

• Performance and evaluation data such as test results, compliance status and feedback summaries.

All such reporting possibilities are made available by a collection of dashboard, wizard-based and list-based reports. Many of these reports can be enhanced by the inclusion of context-specific data.

Consideration of customer specific data

Person list, content list as well as list-based and dashboard reports can be flexible enhanced by customer specific person attributes as well as customer specific meta tags for content description.

For your additional person attributes, you might want to have in the system, you can choose out of the following field types:

• Text field

• Text area

• Text field with template

• Selection list

• Checkbox

• Date field

• Upload field*

• Image field*

• Email address field

• Attribute set* (Combination of field types)

For your additional customer, specific content description fields, you might want to have in the system, you can choose out of the following field types:

• Meta tag with single line text

• Metatag with text area

• Meta tag with time format

• Meta tag with select box “yes/no”

• Meta tag with language-independent select boxes

• Meta tag with select box

• Meta tag for internet addresses

• Meta tag for e-mail addresses

• Meta tag for decimal values

• Meta tag for costs, with currency selection

Both customer specific person attributes as well as customer specific content metatags can be created in an unlimited number and added in any list as needed. They are directly added to the database as well and are there directly available for inclusion in reports. Thereby so-called person list can be configured as default for person-based views in the system while so-called meta tag lists can be used to configure search fields for reports based on the new attributes.

Note: The field types marked * cannot be included in standard reports.

How does reporting work in the Learning Suite?

Reporting in the Learning Suite is designed around the following general principles:

• You only see what you are allowed to see, and the same is true for reports.

• If you can see data in a list, you can export it (e.g. course lists, user lists)

• Where a report concerns analytical relations between objects, the reports are found in Learning Analytics (e.g. feedback on course, skills overview)

• You can configure Learning Analytics reports in a dashboard to be easily accessible for relevant users. 

These topics are further explained in the following sections.

Consideration of user specific access rights

Any list view, list based report, dashboard report as well as reports integrated via the imc reporting server (RDL reports) considered the access rights to reported imc Learning Suite objects like users, content and other objects at any time. This means that although the report itself might be accessible to multiple users in the system, each reporting user only can reports on objects which have been released for this user.  In a multi-tenant environment reporting is per default restrict able to data with one tenant. However, if needed reporting system wide considering more than one or all tenants is possible at any time.  Again, this can be fully controlled by a global system administrator.

Flexible list view based reporting

imc Learning Suite provides a wide range of user and content specific lists.  The lists are configurable regarding search fields, advanced search fields as well as optional search fields which can be added by a user to the list search at any time. Given that flexibility and by configuration each user can arrange searches and output table to fully fit the daily needs perfectly. Any combination of search parameters and tailor table output of the search results can be saved and is therefore re-useable at any time in a sense of a tailored report.

Reports serve to deliver large amounts of data in a structured and comprehensive fashion. A distinction is made between:

• Standard reports
  can be adapted with the report designer.

• On-screen reports
  provide all manager search functions and can be integrated into report panels.

• WBT reports
  provide extended functions for Powertrainer/Contentstudio WBTs

• Wizard reports
  are "guided" reports that limit the number of results gradually.

Additional standard reports may be created. For this purpose, SQL skills and familiarity with the data structure of the learning platform are required.

Functions of the Report Manager

New

Standard reports have a name, a description and a brief summary of their function (teaser).

Other information:

• Name of exported file upon report export and report identifier

• Selection of the database spreadsheets used for the report (e.g. group spreadsheet, course spreadsheet)

• Selection of database fields of the selected spreadsheets to be displayed. Indication if users who view the report can select which of the aforementioned fields are to appear in the report (e.g. group name, number).

• Selection of the filters to be viewed by users to limit the range of results (e.g. groups, course language)

• Query: creation of SQL statements on the basis of the previously selected spreadsheets. creation of SQL statements on the basis of the previously selected spreadsheets. They are available as placeholders in a list to the right.

• Definition of a diagram type

Import Element

Standard reports can be imported from XML format. This allows to adapt reports outside of and quickly create many similar reports by importing them into the system. With the aid of this function, reports can be transported from the test system to the live system.

Duplicate

Edit

Export Element

Standard reports can be exported from XML format (by file download or upload). This allows to adapt reports outside of and quickly create many similar reports. With the aid of this function, reports can be transported from the test system to the live system.

Standard reports can also be exported to PDF files. This function helps reduce the need for manual manipulation of the exported reports

Delete

Clearances

Global Functions and Related Topics