What data is available for reporting?
Almost all objects that exist in the system are available for reporting, and activities that take place in the system are tracked in the database and available via standard reports. This includes:
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Users
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Organisational structure and user roles
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Training objects, including programmes, catalogues, individual learning objects, and on-the-job trainings
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Training activity (registrations, requests, and completions of training objects)
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Performance and evaluation data, such as test results, compliance status, and feedback summaries.
All such reporting possibilities are made available through a collection of dashboard, wizard-based, and list-based reports. Many of these reports can be enhanced by including context-specific data.
Consideration of customer specific data
Person lists, content lists, and list-based and dashboard reports can be flexibly enhanced with customer-specific person attributes and customer-specific meta tags for content description.
The following field types can be selected for additional person attributes to be provided in the system:
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Text field
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Text area
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Text field with template
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Selection list
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Checkbox
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Date field
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Upload field*
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Image field*
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Email address field
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Attribute set* (Combination of field types)
The following field types can be selected for additional customer-specific content description fields to be provided in the system:
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Meta tag with single line text
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Metatag with text area
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Meta tag with time format
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Meta tag with select box “yes/no”
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Meta tag with language-independent select boxes
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Meta tag with select box
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Meta tag for internet addresses
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Meta tag for e-mail addresses
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Meta tag for decimal values
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Meta tag for costs, with currency selection
Both customer-specific person attributes and customer-specific content metatags can be created in unlimited numbers and added to any list as needed. They are also added directly to the database and are immediately available for inclusion in reports. So-called person lists can be configured as the default for person-based views in the system, while so-called meta tag lists can be used to configure search fields for reports based on the new attributes.
Note: The field types marked * cannot be included in standard reports.
How does reporting work in the Learning Suite?
Reporting in the Learning Suite is designed around the following general principles:
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Only data that a user is authorized to view is displayed, and the same applies to reports.
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Data displayed in a list can be exported (e.g. course lists and user lists).
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Reports concerning analytical relationships between objects are found in Learning Analytics (e.g. feedback on courses and skills overviews).
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Learning Analytics reports can be configured in a dashboard for easy access by relevant users.
These topics are further explained in the following sections.
Consideration of user specific access rights
Any list view, list-based report, dashboard report, or report integrated via the Scheer imc reporting server (RDL report) considers the access rights to reported imc Learning Suite objects, such as users, content, and other objects, at all times. Although a report itself might be accessible to multiple users in the system, each reporting user can report only on objects released for that user. In a multi-tenant environment, reporting is by default restricted to data within one tenant. However, system-wide reporting across more than one or all tenants is possible when needed. This can be fully controlled by a global system administrator.
Flexible list view based reporting
imc Learning Suite provides a wide range of user- and content-specific lists. The lists are configurable with regard to search fields, advanced search fields, and optional search fields that can be added to the list search at any time. Through this flexibility and configuration, searches and output tables can be arranged to meet daily requirements. Any combination of search parameters and tailored table output for the search results can be saved and reused at any time as a tailored report.
Reports serve to deliver large amounts of data in a structured and comprehensive fashion. A distinction is made between:
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Standard reports
can be adapted using the report designer. -
On-screen reports
provide all manager search functions and can be integrated into report panels. -
WBT reports
provide extended functions for Powertrainer/Contentstudio WBTs. -
Wizard reports
are "guided" reports that gradually limit the number of results.
Additional standard reports can be created. This requires SQL skills and familiarity with the learning platform's data structure.
Functions of the Report Manager
New
Standard reports have a name, a description, and a brief summary of their function (teaser).
Other information:
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Name of the exported file upon report export and report identifier
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Selection of the database spreadsheets used for the report (e.g. group spreadsheet and course spreadsheet)
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Selection of database fields from the selected spreadsheets to be displayed. Indication of whether users who view the report can select which of the aforementioned fields are to appear in the report (e.g. group name and number).
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Selection of the filters to be viewed by users to limit the range of results (e.g. groups and course language)
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Query: creation of SQL statements based on the previously selected spreadsheets. They are available as placeholders in a list to the right.
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Definition of a diagram type
Import Element
Standard reports can be imported in XML format. This allows reports to be adapted outside the system and many similar reports to be created quickly by importing them. This function allows reports to be transported from the test system to the live system.
Duplicate
Edit
Export Element
Standard reports can be exported in XML format by file download or upload. This allows reports to be adapted outside the system and many similar reports to be created quickly. This function allows reports to be transported from the test system to the live system.
Standard reports can also be exported to PDF files. This function helps reduce the need for manual manipulation of the exported reports.