On-the-job Training comprises one or many tasks for the Learner to complete. These can be directly assigned by a Supervisor or administrator or be a component of a Course. Tasks can vary in nature, from completing a simple check sheet-style task to spending time with a mentor, writing a detailed response, recording a video, completing an activity, or uploading an assignment.
Access to On-the-Job Training is explained in the section below.
The "On-the-job training" menu provides access to both forms of On-the-Job Training assignments. Those assigned to a Course can additionally be accessed within the Course itself. Three tabs are used to divide the On-the-Job Trainings according to their status: "Current" is not completed, "Pending" is awaiting assessment, and "Completed" is successfully processed.
To open an On-the-Job Training, select the tile; the selected On-the-Job Training opens in an extended view. When opened, the current status along with a due date (if there is one) is displayed at the top, followed by a description of the on-the-job training requirements, buttons to filter the linked On-the-Job Training Tasks (Pending, In review, Passed, Failed), and, at the bottom, a list of all the linked or filtered tasks. The assignment type of the On-the-Job Training is identified by the listed Mentor for directly assigned training or the displayed Course name.
.png?cb=baaeb58f980ff21df1d7a9e20b6f59bd)
For the On-the-Job Training Tasks, a green tick identifies the Tasks that are already completed, and each Task can be expanded by selecting the circle icon with the three dots.
Once expanded, each On-the-Job Training Task provides a further explanation of what is needed to complete the Task. Depending on the Task, a document might be available for download, evidence might be uploaded via the "Add attachments" button, and/or comments might be added via "Feedback" to complete the tasks.
When the requirements have been completed, the "Mark done" button either completes the task or submits it for review by the Mentor/Assessor. For Tasks "In review" requiring assessment, further feedback can be provided by the Mentor or Assessor, and the status can be changed back to "Pending" if further work is considered necessary to complete the task requirements. Some Tasks may also have limited attempts.
Once all Tasks have been satisfactorily completed, the On-the-Job Training will be set to a concluded status. Some tasks may also be marked by the Mentor/Assessor as Passed or Failed and graded by percentage.
Hints & Tips
When using a mobile device or tablet, the camera can be used for an Upload. This is useful for uploading live videos.
All tasks (if configured) allow evidence in the form of files and pictures/videos to be provided. If required, the mentor reviews a task after it has been completed by the learner. The mentor can also evaluate a task as passed or failed.
Learner-driven: learners can conclude tasks themselves, i.e. Checklist
Evaluation required:
Step 1: The task is marked as done by the Learner.
Step 2: The task is evaluated as ‘’passed’’ or ‘’failed’’ by the Mentor.
A print-ready version of the training can be accessed and saved as a PDF document to serve as proof of achievement.
