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Job Profile Template

Job-profile templates serve as the basis for the creation of job profiles. In a template, the input fields of the prospective job profile can be determined. If the prospective job profiles are similar in terms of their assigned skills and other properties, those settings can be adopted at the template level and are present by default in job profiles created from this template. Further modifications and refinements are possible.

Dependence on competency objects-20260629-090331.png
Dependence on competency objects

This function is only available with the licence or the add-on component "Competency Management."

Functions of the Job Profile Template Manager

New

The tab "Settings" allows to determine for each individual identifier whether it applies to the job profiles of the template. In the default-value and skill tabs, input fields and skills can be pre-defined. They are already filled upon creating job profiles from the template.

In combination with the confirmation mode “Confirmation by skill target achievements,” a configuration can specify how many skills must reach their target level for a job profile to be considered confirmed, calculated as a percentage of the profile's total skills.

Default values

Name

Description

Displayed skill structure

Subordinate folders of the selected job profile structure are displayed in the learner’s job profile up to a maximum of the second level. Please note that skills assigned to multiple folders are displayed at the top level.

Confirmation Mode

If a staff adds a job profile, the confirmation status of the job profile depends on this status.
Confirmation not applied: The job profile can be added freely and will not be subject to further reviews.
Confirmation by supervisor/administrator required: The job profile selected by the member of staff will be officially approved once it has been confirmed by a supervisor or administrator.
Denial by supervisor/administrator possible: The job profile will be directly displayed as “confirmed” if staff search for it. This can then be changed at a later date.
Only confirmation by supervisor/administrator possible: The job profile can not be declined by supervisor/administrator but can be approved.
Confirmation by skill target achievements: Automatically confirms a job profile when the required percentage of skill targets is met. No approval needed.
To increase the transparency for members of staff, the same confirmation type should always be selected for all job profiles or groups of job profiles.

Skill display

Definition if skills are shown as list view or tile view.

Allow self-assignment

If the option is not activated, this job profile can only be assigned by the administrator or supervisor. If the employees can assign the job profile to themselves, the option must be selected.

Evaluate all skills prior to confirmation

If this setting is active the job profile can only be approved if every skill was assessed.

Show completion rate

If enabled, a progress bar is displayed to the user, showing the completion of the skills in percent.

Percentage of required skill target level to fulfill the job profile

Sets the percentage of required skill targets that must be met to auto‑confirm the job profile. Applies only with “Confirmation by skill target achievements”.
New

Edit

Edit

Delete

Delete

Clearances

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