Mentored Training Overview
The "Mentored training" function is a dedicated Mentors or Assessors (Tutors) to view and assess all On-the-Job Training they are responsible for. On-the-Job Training modules are displayed in tiles that conveniently display important information such as user names/ group names and progress in an easy-to-interpret format. The standard Search field is based on the On-the-Job Training title as well as on the user’s first and last name. Further filter possibilities are available based on the status of the On-the-Job Training with a default focus on the current modules. Based on client configuration, it is additionally possible to activate an advanced filter and sort mode which allows easily locating On-the-Job Training modules where staff or students have already provided input that must be reviewed (name of the setting: Manual filter and sort options for mentors).
When the configuration is enabled, the mentors and assessors will have access to three additional filters including:
A "Course" filter allows Tutors to identify all the On-the-Job Training assigned as a result of course participation.
An "Unreviewed learner activity" filter locates On-the-Job Training containing Tasks where learners have provided feedback or an attachment that is yet to be followed up by the mentor or assessor.
A manual "Sorted by" option that allows one to order the modules based on the oldest or most recent input provided by learners.
Assessing an On-the-Job Training
To commence assessing an On-the-Job Training click anywhere on the tile to open the detailed view. Here the On-the-Job Training description can be viewed along with each individual task which will be divided across five status-based tabs which are:
Pending: The task is yet to be started or submitted for assessment.
To review: The task has been started, marked as completed by the learner, and awaits assessment.
Done: The task has been marked as "Done" indicating satisfactory completion has occurred. Depending on settings this could be by the learner or mentor/assessor.
Passed: The task has been completed and deemed successful by the mentor or assessor.
Failed: The task has been completed and deemed unsatisfactory by the mentor or assessor.
On loading all tasks will be displayed in a minimised or collapsed view and the status can be seen on the lower left-hand side. Each task can be expanded by clicking the circle icon with the three dots where full details of the task requirement will be seen. Tasks that display a circle with a tick icon can be marked as "Done" and those with a thumbs up or thumbs down icon are to be marked "Passed" or "Failed".
Hints & Tips
In order to be set as a mentor for a directly assigned On-the-Job Training, the Supervisor must also be part of a group with a "Mentor" function.
Any group with the "Mentor" function selected will require navigation "Access Rights" to the "Mentored training" menu to mark tasks.
Assessing On-the-Job Training required by a course can also be done in the "Course Supervision" function.
For marking On-the-Job Training in a course where the participant is not expected to open the task or submit anything, the participant will require an "In progress" (started) enrolment status.