Search

In order to search for objects (e.g. people, courses, tests) in a targeted manner, the user can access a range of selected search criteria. After the user has specified one or more of the criteria provided, e.g. by entering a name or code, he starts the actual search process by clicking on the magnifying glass icon. The data records found are output in a table and can be processed further there.

Configuration of the Search Fields

Via a small, rectangular switch icon on the right-hand edge of the screen, it is possible to switch between the simple and advanced search. The advanced search displays an extended set of search criteria.

To the left is another button that opens a context menu with additional functions. The "Add search criteria" option enables additional search fields to be displayed here if necessary.
Search fields can be removed by moving the cursor over the relevant field and then clicking on the small "x" that is displayed to the top right. Search criteria can be rearranged in any order via drag & drop.

Saving your own Configuration

Personalised search settings can be saved. In addition to the current selection and arrangement of the search fields, this also permanently saves the current entries in these fields. They are saved via the "Save search" function in the context menu under the name set in the "My saved searches" field. The "Save search" function is deactivated (greyed out) if no specific search is selected in the "My saved searches" field, i.e. if "All content" is located there. In this case you can permanently save the current configuration under a different name via the "Save search as..." function.

Activate Saved Configuration

The user can use the "My saved searches" field to select one of the self-defined or pre-defined search settings. This then becomes the default search.
When changing the default search, the configuration stored under this name is shown and the search immediately restarted.
The default search configuration that was pre-defined is "All content".

Save search as...

The "Save search as..." function allows you to permanently save the current filter settings under a separate, new name. On saving, this name is available in the "My saved searches" selection and can be declared the default setting on request.

Delete Search

With the "Delete search" function the user can delete a self-defined configuration again.

Restore Default Status

The "Restore default status" resets the search configuration to the initial status set by the components.

Configuration of the Results Table

Column Menu

Clicking on the small arrow next to each column in the table opens the context menu for this column. It offers a range of functions that can be used to hide and show the individual columns and change the order in which the lines are shown.

The "Sort in ascending order" has the effect that the lines in the column are issued from top to bottom in ascending alphabetical order.
The "Sort in descending order" has the effect that the lines in the column are issued from top to bottom in descending alphabetical order.
The "Columns" option enables you to completely hide individual columns and show others.
In order to change the order of the columns from left to right, you simply move the column heading left or right using drag & drop.

Note: Changes in the table area are automatically permanently saved.

Hits per Page

The user can set in the table area footer how many data records are to be displayed at the same time. This "Hits per page" function not only has an optical importance but rather also plays a role for the grouping functions described below.

Grouping Functions

The "Group this field" function in the context menu of a column is used to group the output of the results data by the value of this column. This ensures that the result lines are issued in groups from top to bottom if they have the same value in the relevant column.
Example: Grouping by the "Organiser" column lists all course bookings for an organiser below each other in the same group.

Highlighting Objects in the Results Table

The data records in the results table can be highlighted individually by clicking the relevant line. To highlight several data records, use a combination with the "Ctrl" key. Pressing and holding the shift key permits the selection of whole sections of results in the spreadsheet.
Clicking on the icon in the upper left corner of the spreadsheet will select all objects.

Highlighting data records changes the activation status of some functions in the toolbar. These functions process the currently highlighted objects. This is how users edit the currently highlighted data record with the "Edit" toolbar function.