Courses
A course is to be understood as a container that can be filled with any number of contents. These can be web-based trainings, PDF documents or a classroom event. This concept allows you to administer all learning formats such as blended learning, pure e-learning offers or classic classroom training.
Course Contents
For the filling of a course, you can access all contents available in the content management. In addition, the system also allows new content to be created during course creation and optionally made available to other users. The structure of courses can be freely defined with the help of folders. Confirmation requests prevent unwanted changes to content or updates to exercises.
Forums
Each training measure can be supplemented by forums in the Learning Suite. These are available to the learners during the entire duration of the measure or only on defined dates.
Learning Logic and Scheduling
With the help of learning logic, access to course modules can be made dependent on pre-defined conditions. For example, a WBT may only be opened after an entry test has been successfully completed. Course modules can also be scheduled, i.e. only activated from a certain point in time. In addition, it is also possible to link the completion or non-completion of a learning object to messages that are sent to Supervisors, for example.
Course Booking and Approval Processes
imc Learning Suite supports a wide range of booking types including waiting list management. Multi-level approval workflows can be realised with the help of personalised e-mail notifications. These multiple approval workflows can be freely configured in a separate manager, and reasons for denial or approval can be defined for each approval level. All processes can be carried out for individual learners or groups of learners.
If “Multi-approval” is selected as the enrolment type, the specific workflow must be selected in a separate metatag.
Below are the options for course booking for each course:
Self-enrolment
Self-enrolment with notification of the admin
Self-enrolment with confirmation of the course admin
Self-Enrolment with confirmation of the supervisor and finalising by course admin
Enrolment request with the direct enrolment by the supervisor
Third-party registration
Third-party registration with confirmation by learner
Multi approval workflow
Booking Forms
When learners book a course, booking forms can be displayed to check, correct, or complete their personal details.
Different sets of booking forms for each available booking type can be further differentiated per training provider. For example, the IT department might request different data for its courses than the sales department does for its courses. Examples of this are a desired hotel or the shoe size, so that shoes can be prepared accordingly for the safety training.
Entered data can be checked and analysed by the course administrator in the participant administration or course management of the course. For example, it can be set whether the data is saved and reused or whether the data is only valid once.
Prerequisites
To support the long-term planning of learning materials and courses, it is possible to define a status that must be adhered to as a prerequisite for course booking. This allows learners to enrol for subsequent courses, for example, depending on their enrolment status (enrolled, in progress, passed/completed). A deadline can be set by which the prerequisite must be fulfilled.
If the learner does not fulfil the prerequisites within a defined period, automatic cancellation can be activated. To prevent a course that is a mandatory prerequisite for another course from being cancelled by the learner, a restriction on cancellation can be configured.
For a better and faster finding of the courses or course templates being marked as prerequisites can be differentiated by identification codes. Based on a configuration of displaying the identification codes on courses/template level, if this is defined, then they will be displayed and available for the learners/supervisors.
Participant Management
In the participant management of a course, the participant list can be viewed, and the status of participants can be edited:
– Prebook, add, rebook, or cancel attendees.
– Start or end the course manually for individual participants or groups of participants.
– Book resources for participants, such as hotel rooms.
In addition, participants can be contacted quickly and easily via the mail function.
Course Cancellation
In course management, you can define when and to what extent it is possible to cancel a course. Furthermore, one can define whether cancellation costs are incurred. Email notifications for these processes can be defined.
– Self-cancellation.
– Course participant can cancel course himself/herself.
– Cancellation request.
– Course participant can make a cancellation request to the administrator.
– Cancellation by supervisor.
– Course participant cannot cancel course himself/herself.
– Cancellation by admin.
– Neither student nor supervisor can cancel course.
In addition, it is possible to specify until when cancellation of the course is permitted. A due date can either be set with reference to the course start/ end date or as an absolute date, up to which a course can be cancelled. Cancellation fees can be provided at course type level and overwritten at course template or course level.
It is also possible to trigger cancellation using the learning logic. Course participants are automatically cancelled using settings in the learning logic, for example, if they have failed a test three times.
If cancellation request is chosen, no direct cancellation is executed. An Email is sent to the course administrator containing the course object ID, user name and user ID, so that the course administrator directly know which user wants to be cancelled from which course. The course administrator now has to do the cancellation manually.
Import of Courses and Learning History
Existing courses with the corresponding learning history can be imported from other systems via CSV files. imc Learning Suite supports numerous data mapping options to import data from a variety of different sources, from different clients into a variety of different environments.