On-the-job Training Templates

On-the-job training is used to support development activities that take place directly in the workplace between a trainee (staff member) and an experienced individual (mentor). Training mostly consists of practical exercises that the staff member needs to complete according to the details specified and if necessary any personal instruction by the mentor. If required, the mentor will review a task after it has been completed.

The on-the-job training template can be used to set description information and authorisations for the training. Required on-the-job training tasks are assigned to the template. If a new on-the-job training session is created, this is done using the on-the-job training template in which features of the on-the-job training are specified.

On-the-job training sessions can be directly created by supervisors (via the "My employees" navigation button) or HR managers (via the "employees" navigation button) for selected employees. In addition to selecting the template to be used, it is also determined when the training is to take place and which user assumes the role of the mentor. Using such on-the-job training sessions created by employees and mentors requires the use of the "imc Learning Portal".

On-the-job training templates can also be assigned to the course syllabus. In this case, when starting the course, the training, which is based on the template, is automatically generated. If the training is only available during a specific period within the course, this can be defined via the scheduling on the syllabus tab. Via a check box on the tutor tab, it is determined which tutors are authorised to supervise on-the-job training sessions for course participants. The tutors gain access to the training via the course instruction. The use of such on-the-job training sessions created by participants and tutors is also supported via the "imc Learning Portal".

To use this function, the "On-the-job training templates" navigation item needs to be configured.

Functions of the On-the-job Training Templates Manager

New

As well as description information, the following authorisations can be applied in the on-the-job training template:

Staff members can mark exercises as complete: Whether a staff member can mark tasks as done can either be determined globally for all tasks of a training module or individually for a single task. Regardless, the mentor is always authorised to do so. The following options are available:

Allowed for All Tasks

If this setting is activated, the member of staff will see a button for each exercise, which they need to click on to mark that exercise as complete. If the exercise requires assessment by the mentor, a status of "Being assessed" is applied to the exercise. Otherwise, a status of "Complete" is applied to the exercise.

Not allowed for Any Task

If this setting is activated, the staff member is unable to mark tasks of the training module as done. Tasks that require evaluation can then be immediately evaluated by the mentor (based on the "pending" status). For such training modules, the "in review" status is not used.

Task-specific

If this setting is activated, the staff member can only mark a task as done if the option is set for the respective task.

Enable Group Work

The checkbox allows you to specify whether the on-the-job training template can be used for group work. When activated and the template is assigned to a course, multiple participants can collaborate on assigned tasks and submit a joint result.

Focus on Tasks

This option hides the details tab and the description pop-up to allow you to focus on the tasks.

Enable Task Expanding on Load

Defines if the otj task should be expanded on load and always stay expanded.

Completion by Progress

If this setting is active the on-the-job training will be completed if every task is marked as passed. Training state can not be changed once it was passed/failed by progress.

Allow Rating

Activate this setting to allow staff members to rate the training with stars. Comments can also be entered with the rating.

Staff Members can Conclude On-the-job Training

This option enables the staff member to conclude the training for him or herself by clicking on the relevant button in the training. A status of "Passed" is then assigned to the training. The mentor can conclude a training at any time and can select the status of either "Passed" or "Failed".

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