On-the-job Training Templates

Name

The name of the training is displayed to employees and mentors within the training and in the list of their trainings. The name of the training is also displayed to supervisors and HR staff in the overview of an employee's trainings. The name is additionally used to administer the template.

Description

The description of the training is displayed to employees and mentors within the training. The description of the training is also displayed to supervisors and HR staff in the overview of an employee's trainings.

Keywords

Keywords can be freely defined and describe important aspects of the respective on-the-job object in precise terms. They improve the administration of OJT objects by being indexed by the full-text search and by being available as a category in the advanced search. Keywords are not displayed to the learner.

Comment

Comments can be freely defined and describe detailed remarks on the respective on-the-job object. They improve the administration of OJT objects by being indexed by the full-text search and by being available as a category in the advanced search. Comments are not displayed to the learner.

Enable Group Work

The checkbox allows you to specify whether the on-the-job training template can be used for group work. When activated and the template is assigned to a course, multiple participants can collaborate on assigned tasks and submit a joint result.

Allow learners to select mentor

This enables a mentor selection step to be added to the learner’s OJT view for courses using this template. This setting is not available for group work.

Focus on Tasks

This option hides the details tab and the description pop-up to allow you to focus on the tasks.

Enable Task Expanding on Load

Defines if the OTJ task should be expanded on load and always stay expanded.

Completion by Progress

If this setting is active, the on-the-job training will be completed if every task is marked as passed. Training state cannot be changed once it was passed/failed by progress.

Allow Rating

Activate this setting to allow staff members to rate the training with stars. Comments can also be entered with the rating.

Upload file for staff member

A file with additional information on training can be uploaded here. The file will be made available to staff members and mentors within the training for download. Supervisors and HR managers can download the file via the training overview.

Upload file for mentor

A file with additional information on training can be uploaded here. The file will be made available to mentors within the training for downloading. The file is not visible to staff members. Supervisors and HR managers can download the file via the training overview.

Number of attempts

The number of attempts a learner has to submit the task. The default of "0" equals unlimited attempts.

Staff members can mark exercises as complete

Whether a staff member can mark tasks as done can either be determined globally for all tasks of a training module or individually for a single task. Regardless, the mentor is always authorised to do so.

Allowed for All Tasks

If this setting is activated, the member of staff will see a button for each exercise, which they need to click on to mark that exercise as complete. If the exercise requires assessment by the mentor, a status of "Being assessed" is applied to the exercise. Otherwise, a status of "Complete" is applied to the exercise.

Staff member can mark task as done

For all tasks of a training module, it can be determined whether staff members can mark tasks as done. If “task-specific” is selected, the settings of the task determine whether this is allowed.

Not Allowed for Any Task

If this setting is activated, the staff member is unable to mark tasks of the training module as done. Tasks that require evaluation can then be immediately evaluated by the mentor (based on the "pending" status). For such training modules, the "in review" status is not used.

Task-specific

If this setting is activated, the staff member can only mark a task as done if the option is set for the respective task.

Staff Members can Conclude On-the-job Training

This option enables the staff member to conclude the training for him or herself by clicking on the relevant button in the training. A status of "Passed" is then assigned to the training. The mentor can conclude a training at any time and can select the status of either "Passed" or "Failed".