How to Assign Staff Job Profiles
Job Profiles are a great way to visually illustrate the training and competency requirements needed to fill a role within the organisation. The gaps a staff member has within their assigned Job Profiles drive training plans to ensure minimum requirements are met. When an organisational Job Profile landscape is mapped out in the system, the assignment of "target" Job Profiles is a great method for encouraging the professional development of staff.
Typically Scheer IMC consultants would work with customers during the initial project implementation to write business rules that automatically assign Job Profiles based on matching user profile attributes. Some customers also assign Job Profiles using Scheer IMC published APIs. There are also many clients that manually assign Job Profiles, and this responsibility often falls with the Supervisors; therefore, this guide explains how Job Profiles can be assigned to staff in the imc Learning Suite.
Job Profile Assignment via My Staff
Job Profiles can be assigned to staff via the "My Staff" menu available in the "Manager" role navigation category. The desired staff member can be searched for or located, the three dots "..." clicked, and the "Competency profile" option selected.
A new screen will load that displays the staff member's existing Job Profile/s. To add a new Job Profile, the "+" (Add further Job profile) button can be clicked to go to a "Job profile assignment" page.
The desired Job Profile can be searched for or located. The Job Profile can be expanded using the drop-down arrow to view required Skills. If the Job Profile is desired, the "+" button can be clicked to confirm the selection, which will change the "+" to a green tick and enable an "Assign job profiles" button at the bottom of the page. The "Assign job profiles" button can be clicked to save the assignment.
After the "Assign job profiles" button is clicked, the user is taken back to the "Competency profile" for the selected staff member, where the new Job Profile can be seen. By default, the Job Profile will be set as "Confirmed", meaning the staff member is officially recognised for having the Job Profile throughout many functions in the system, including Job profile reports, target group conditions, prerequisite conditions, and general search filtering. If the Job Profile is not desired to be "Confirmed" immediately, it may be set to decline via the "..." (Show options) button, and the staff member's competency profile retained. If the staff member has multiple Job Profiles, the "..." (Show options) also enables setting the primary Job Profile via the "Main Job Profile" radio button.
Hints & Tips
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The Job Profiles & Skills is a license not available in all systems.
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If you do not see the "My competencies" menu speak with your system administration team to see if your system is licensed for the module or if no access rights have been assigned to Supervisors on purpose.
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To add Job Profiles you must have Clearance to existing Job Profiles. If you do not see Job Profiles speak with your system administration team.
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If assigning and setting a Job Profile to "Declined" this will still see the Job Profile visible to the staff member, but not recognised throughout the system.
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Scheer IMC offers training and consulting services on implementing Job Profiles and Skills. if desired speak with your Scheer IMC account manager or lodge a support request.