Job Profile Assignment
How to Assign Staff Job Profiles
Job Profiles are a great way to visually illustrate the training and competency requirements needed to fill a role within the organisation. The gaps a staff member has within their assigned Job Profiles drive training plans to ensure minimum requirements are met. When an organisational Job Profile landscape is mapped out in the system, the assignment of "target" Job Profiles is a great method for encouraging the'professional development of staff.
Typically imc consultants would work with customers during the initial project implementation to write business rules that automatically assign Job Profiles based on matching user profile attributes. Some customers also assign Job Profiles using imc published APIs. There are also many clients that manually assign Job Profiles and this responsibility often falls with the Supervisors; therefore, this guide will explain how a Supervisor can assign Job Profiles to their staff in the imc Learning Suite.
Job Profile Assignment via My Staff
Supervisors can assign Job Profiles to their staff via the "My Staff" menu available in the "Manager" role navigation category. Simply search for or locate the desired staff member, click the three dots "..." and select the "Competency profile" option.
A new screen will load that displays the staff member's existing Job Profile/s. To add a new Job Profile click the "+" (Add further Job profile) button to go to a "Job profile assignment" page.
Search for or locate the desired Job Profile. The Job Profile can be expanded using the drop-down arrow to view required Skills. If the Job Profile is desired click the "+" button to confirm which will change the "+" to a green tick and enable an "Assign job profiles" button at the bottom of the page. Click the "Assign job profiles" button to save the assignment.
After the "Assign job profiles" button is clicked you will be taken back to the "Competency profile" for the selected staff member where the new Job Profile can be seen. By default the Job Profile will be set as "Confirmed" meaning the staff member is officially recognised for having the Job Profile throughout many functions in the system including Job profile reports, target group conditions, prerequisite conditions, and general search filtering. If not desire the Job Profile to be "Confirmed" immediately it may be set to decline via the "..." (Show options) button and remain on the staff member's competency profile. If the staff member has multiple Job Profiles the "..." (Show options) also enables setting the primary Job Profile via the "Main Job Profile" radio button.
Hints & Tips
The Job Profiles & Skills is a license not available in all systems.
If you do not see the "My competencies" menu speak with your system administration team to see if your system is licensed for the module or if no access rights have been assigned to Supervisors on purpose.
To add Job Profiles you must have Clearance to existing Job Profiles. If you do not see Job Profiles speak with your system administration team.
If assigning and setting a Job Profile to "Declined" this will still see the Job Profile visible to the staff member, but not recognised throughout the system.
imc offers training and consulting services on implementing Job Profiles and Skills. if desired speak with your imc account manager or lodge a support request.