On-the-Job Training
With the On-the-Job Training module in the imc Learning Suite, we offer advanced functions to support training and further education in your company. Here, the focus is on one-to-one training scenarios, where an experienced employee, the mentor, guides a trainee. On-the-Job Training includes mentor guidance and task demonstrations, student observation and practice, and mentor evaluation of task performance. It helps employees develop practical skills while contributing to real work, thereby boosting productivity and efficiency.
The module also provides a feature for collaborative group projects, greatly expanding its capabilities. This enables organizations to create tasks that promote teamwork within a course, thereby fostering social learning and collaboration among participants.
Best Practices
The following chapters outline best practices and guidelines to clarify the scenarios in which On-The-Job training can be utilized and the considerations that should be taken into account. By adhering to these recommended practices, you can maximize the effectiveness of On-The-Job training.
General Guidelines
OJT is particularly effective for applying acquired knowledge to real-life situations and facilitating development activities directly in the workplace, where a staff member works closely with a mentor. These tasks help reinforce training and further develop staff through targeted activities and goals.
Collaborative Group Work
Activating a checkbox enables the on-the-job training template for group work to improve participant collaboration. When this feature is enabled and the template is assigned to a course, multiple participants can work together on tasks and submit a collective result. Sharing feedback, uploading documents, and notifications function the same way as in one-to-one training. This approach encourages teamwork and enhances learning outcomes.
Use Cases
Different use cases for on-the-job training are available depending on the scenario.
Turn Learning into Action
Empower learners with actionable OJT checklists to reinforce course concepts through real-world practice.
Grow Through Guided Practice
Accelerate development with personalized OJT tasks reviewed by a mentor for guided improvement.
Onboarding with Purpose
Streamline onboarding with task-driven courses and OJT tasks that build confidence and ensure compliance.
Best Practices for On-the-Job Training
Defining Clear Learning Objectives
Identify what the trainee should know or be able to do after the training.
Align objectives with business needs and job requirements.
Breaking Tasks into Manageable Steps
Divide complex tasks into smaller, teachable components.
Use task lists or checklists to ensure consistency.
Assigning the Right Trainer or Mentor
Choose experienced employees with good communication and coaching skills.
Provide guidance on how to train, not just what to train.
Using Real Work Tasks
Assign actual job tasks that contribute to operations.
Start with low-risk tasks and gradually increase complexity.
Monitoring Progress and Providing Feedback
Check for understanding through observation or brief quizzes.
Give constructive feedback.
Example Learner Onboarding Journey with OJTs
Setup: The onboarding journey consists of a structured learning path, courses, and on-the-job training (OJT). It is divided into several phases, with each phase containing OJT tasks that are released to the learner only after they have completed the previous phase.
Process: The supervisor is responsible for overseeing On-the-Job Training (OJT) reports, including which OJTs are currently open and pending completion. The employee and supervisor must confirm each OJT task, after which the supervisor closes the OJT. Once closed, the next phase of OJT can begin.
Day 1: Introduction to the Workplace
Courses:
1 introductory online training (On-the-Job Training - OTJ)
12 instructional units (Web-Based Training - WBTs)
First Week: Basic Training
Prerequisites:
100% completion of the "Introduction" course and 1 day of working at the company
Courses:
WBTs covering:
Overview (1 week)
Core skills training (4 sessions)
Product knowledge (1 session)
On-the-Job Training (OTJ):
First Week Tasks:
Core skills training
Product knowledge
Basic operational procedures
Inventory management
Department overview
Completion Requirement:
60% completion of the OTJ module, as validated and closed by the employee's supervisor upon reaching the specified percentage.
Deadline:
3 days from the start date at the company.
First Month: Advanced Training
Prerequisites:
100% completion of "Basic" training and 30 days working at the company
Courses:
WBTs covering:
Overview of the first month
Core skills training (1 session)
Product knowledge (2 sessions)
On-the-Job Training (OTJ):
First Month Tasks:
Core skills training
Product knowledge
Inventory management
Team introduction
Completion Requirement:
60% completion of the OTJ module, as validated and closed by the employee's supervisor upon reaching the specified percentage.
Deadline:
7-14 days from the start date at the company.
End of Probation: Expert Training
Prerequisites:
100% completion of "Advanced" training and 30 days working at the company
Courses:
WBTs covering:
Overview of the end of probation
Core skills training (1 session)
Product knowledge (2 sessions)
On-the-Job Training (OTJ):
Topics Covered:
Core skills training
Product knowledge
Inventory management
Completion Requirement:
60% completion of the OTJ module, as validated and closed by the employee's supervisor upon reaching the specified percentage.
One-Year Checkpoint
Prerequisites:
100% completion of "End of Probation" training and 90 days working at the company
Courses:
WBTs covering Key Performance Indicators (KPIs) such as performance metrics and achievement rewards
Feedback:
Employee surveys will be conducted:
20 days: 1st HR survey
80 days: 2nd HR survey
365 days: Annual employee survey
Deadline:
365 days from the start date at the company.
Steps to Configure
Step 1: Create OJT Tasks
Content → On-the-job Training Task → Create → New → Fill out all required fields → Save
Step 2: Create OJT Template
Content → On-the-job Training Template → Create → New → Fill out all required fields → Save
Step 3: Assign Tasks to Template
Content → On-the-job Training Template → ‘’Content’’ tab → Add → Select desired task → Save
Step 4:Create an OJT for collaborative group work
Content → On-the-job Training Template → "Enable group work" checkbox → Save
Course → Edit → Components → Collaborative Group Work → Edit → Group Tab → Save
Hints & Tips
As a tutor, upload necessary attachments to an On-the-Job Training (OJT) program before a course begins, using the meta tag "post-conclusion accessibility" for preparation purposes.
As a learner, upload attachments after a course ends to an OJT program to provide proof of completed work, using the meta tag "pre-start accessibility."
Allow supervisors to record the completion of safety observations as a requirement.
Drive accountability by assigning tasks with clear pass/fail or percentage-based assessments.